Unit Record Report

The Unit Record provides comprehensive information about Washington students who receive need-based financial aid and about the type and amount of assistance they receive. The Washington Student Achievement Council collects and analyzes this information to better understand who is benefiting from financial aid programs and how well federal, state, institutional, and other aid sources are meeting student need.

The information is used to evaluate state financial aid programs, to support budget requests for state financial aid programs, and to improve services to students.

Every college and university that participates in the State Need Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2016-17 Reporting

The timeline for 2016-17 reporting follows. After all Unit Record Reports have been finalized and reconciled for 2016-17, institutional URR administrators will be notified in January 2018 that they may access several reports and charts in the portal that include their institution’s data, as well as comparison information for all institutions and those in their higher education sector.

Timeline for 2016-17 reporting:

2017 Dates Event
June 2016-17 Unit Record Report manual available
August 1, 1:30 p.m. Unit Record Report training webinar for all institutions, except CTCs
August 3, 9:30 a.m. Unit Record Report training webinar for all institutions, except CTCs
August 14 Unit Record Report Application available for submissions
August 29, 2 p.m. Unit Record Report training webinar for CTC Legacy-system institutions
August 31, 9:30 a.m. Unit Record Report training webinar for CTCLink system institutions
October 20 Unit Record Report due from all institutions for 2016-17

2016-17 Unit Record Report Manual and Information

2016-17 Unit Record Report Webinar Training and Presentations

  • All institutions except CTCs (PDF) (YouTube
  • SBCTC Legacy System--all CTCs except Tacoma, Spokane, and Spokane Falls (PDF) (YouTube)
  • SBCTC ctcLink System--Tacoma, Spokane, and Spokane Falls (PDF) (YouTube)