Unit Record Report

The Unit Record provides comprehensive information about Washington students who receive need-based financial aid and the type and amount of assistance they receive. The Washington Student Achievement Council collects and analyzes this information to better understand who is benefiting from financial aid programs and how well federal, state, institutional, and other aid sources are meeting student need.

The information is used to evaluate state financial aid programs, to support budget requests for state financial aid programs, and to improve service to students.

Every college and university that participates in the State Need Grant program is required to complete the Unit Record Report at the end of each fiscal year.

2015-16 Reporting

Participating colleges and universities must report data for this award period at the end of the fiscal year. Significant changes have been made to the Unit Record Report manual. Institutional staff should refer to the manual available on this site.

Timeline for 2015-16 reporting:

2016 Dates Event
June 2015-16 Unit Record Report manual available. Sample CSV file avilable (online at this site).
August 3  2 p.m. Webinar training for 2015-16 Unit Record Report. 
August 4  9:30 a.m. Webinar training for 2015-16 Unit Record Report.
August 15 Unit Record Report Application available for submission.
August 25  2 p.m. Joint Webinar Training with SBCTC for 2015-16 Unit Record Report (all CTCs except Tacoma, Spokane, and Spokane Falls Community Colleges)
August 29  10 a.m. Joint Webinar Training with SBCTC for 2015-16 Unit Record Report (for Tacoma, Spokane, and Spokane Falls Community Colleges)
October 14 Edited Unit Record Report due from all institutions.

2015-16 Unit Record Report Manual and Information

2015-16 Unit Record Report Webinar Training Presentations

  • Unit Record Report training presentation - all schools except CTCs (PDF)
  • Unit Record Report webinar - all schools except CTCs (mp4)
  • Unit Record Report training presentation - all CTCs except Spokane, Spokane Falls, and Tacoma (PDF)
  • Unit Record Report webinar - all CTCs except Spokane, Spokane Falls, and Tacoma  (mp4)
  • Unit Record Report training presentation - Spokane, Spokane Falls, and Tacoma Community Colleges (PDF)
  • Unit Record Report webinar - Spokane, Spokane Falls, and Tacoma Community Colleges (mp4)